Keep your assets running. And the records to show it.
Plan the service, send a technician, work through the checklist on a phone and send the report. Whether you own the fleet or service it for someone else, everyone works from the same record for each asset.
30 days free. No card needed. Your whole team is included.
For the company that owns the assets, and the one that services them.
Most fleets involve two companies: one owns the assets and another looks after them. In FleetStation they work from the same records, so nobody sends paperwork back and forth.
See what's due, what's down and what was done.
Every asset's history and what it costs you, whether your own team or an outside company does the work.
For fleet ownersYou service fleetsRun every client's fleet in one place.
Schedules, dispatch and phone checklists for your techs, and reports and invoices your clients can check against the work.
For service providersOne record per asset, and both sides can see it.
- Every job lands on the asset
Service, repairs, readings, photos and parts, with who did it and when. None of it is stuck in someone's inbox.
- Shared with the people who need it
Invite your service company, or the fleet you work for. Each side sees the same history and keeps its own private notes and prices.
- Proof you can hand over
Pull up any asset's history for an audit, a warranty claim or a contract renewal.
- Monthly cart checkBattery 50.8 V, brakes goodToday
- Brake pads replacedParts and labor on the recordOct 28
- Problem reported by a guestScanned the QR labelOct 27
- Quarterly serviceReport sent to the resortSep 30
What it does, for your side of the work.
Pick your side to see how each part works for you. Every size gets all of it, with no add-ons.
Service schedules
Set how often each asset needs service, by date, hours, miles or cycles. The due list shows what's coming up and what's late, whoever does the work.
Dispatch
Have your own technicians? Book their visits by person, location or day. Changes show up on their phones.
Checklists on the phone
Your team or your provider works through your checklists on a phone, with readings and photos. You see the results when the visit is done.
QR labels
Put a label on each asset. Your staff scan it to see the history, and anyone can scan it to report a problem without signing in.
Repairs
Take an asset out of service, set how urgent it is and approve the quote. It stays on the repair list until it's fixed.
Reports
A report for every visit and a monthly summary you can pass to whoever you answer to.
Quotes and invoices
Check your provider's invoices against the visits they did. Charge work back to your own departments if you need to.
Cost per asset
Parts, labor and outside work add up on each asset, so you can see which ones cost the most to keep running.
Set it up the way you already work.
No two fleets are maintained the same way, so these are yours to set. Change them whenever you need to.
Your checklists
Write your own steps, add readings like battery voltage or tire depth, and mark which failures are urgent.
Your schedules
Every month, every 250 hours, every 5,000 miles, or a mix of them on the same asset.
Your words
Rename the kinds of service you do, and call your clients customers if that's what you say.
The features you use
Meters, parts, stock, time and materials, quotes and invoices each turn on or off in Settings.
Who does what
Owners, managers, dispatchers, technicians and view-only people, with your own limits on who can approve what.
Your stages
Track where each asset is in your own process, like in recon, on loan or waiting on parts.
Every technician's week on one board.
For service companies and for owners with their own technicians. See who is going where, assign and move visits, and adjust when plans change. Technicians see the change on their phones.
- Book by technician, location or day
- Assign, move or cancel a batch of visits at once
- See how far along each visit is
Everything about an asset on one page.
Next and last service, the hour meter, open repairs and what it has cost so far. Scan its label to go straight there.
- Service by date, hours, miles or cycles
- Readings saved with every visit, so you can see a trend
- Cost to date and this year, per asset
Reports and invoices built from the work.
When a visit is finished, its report is ready with the photos and readings, and the invoice already has the parts and labor on it. The monthly summary pulls the whole month together.
- Your logo on every report and invoice
- Send by email or save as a PDF
- Approved quotes turn into booked work
Getting set up.
No consultants and no implementation project. Three steps and your team is working in it.
Bring your assets
Upload the spreadsheet you already have. Your columns don't need to match ours.
Set plans and print labels
Write your checklists, or start from ours if you run a dealership. Set how often each is due, then print a QR label for each asset.
Send the work
Book visits on the board. Technicians open them on their phones, and the report is ready when they finish.
Ready for the assets you look after.
Plans by date, hours or miles, checklists on a phone and your own words for things, whatever you look after.
Golf carts and resort fleets
Track every cart, shuttle and utility vehicle, keep batteries and brakes on schedule, and get proof the service got done.
See how it worksCar dealerships
Track recon, pre-delivery inspections and loaners by stock number and VIN. See every vehicle's stage and what it cost to get it front-line ready.
See how it worksEquipment and rental fleets
Hours-based service for forklifts, lifts and generators, check-out and return inspections with photos, and a full history for every unit.
See how it worksFacilities and general fleets
One place for vehicles, scrubbers, generators, HVAC and the rest, whether your own team or an outside contractor does the work.
See how it worksOne price list, based on how many assets you have.
Every feature and every person on your team in every size. Pay monthly, or yearly and get two months free.
- Up to 50 assets$99/mo
- Up to 100 assets$179/mo
- Up to 250 assets$379/mo
- Up to 500 assets$649/mo
- Up to 1,000 assets$999/mo
Common questions.
What counts as an asset?
Anything you service and want a history for: golf carts, forklifts, scrubbers, generators, vehicles, lifts, HVAC units. You price by how many active assets you have. People are never counted.
Is there a per-user fee?
No. Everyone on your team is included at every size: the office, technicians, managers and people who only read reports.
Do I need a card to try it?
No. The trial is 30 days with every feature on. You add a card only when you decide to keep going.
Our maintenance is done by an outside company. Does that work?
Yes. Invite your provider and they do their work in your records, so you see each visit when it's done. They don't pay for assets you already pay for.
Can we bring our list of assets from a spreadsheet?
Yes. Upload a CSV or Excel file and match the columns. Your columns don't need to match ours.
Does it work without good signal?
Yes. A visit keeps its progress on the phone and saves when the signal comes back, so a basement or a back lot doesn't stop the job.
Is there an app to install?
It runs in any phone or computer browser, and you can add it to your home screen like an app. App store versions are coming.
What happens to our data if we leave?
It's yours. Export everything as spreadsheets at any time from Settings.
See your own fleet in it today.
Try every feature free for 30 days with your whole team. No card needed, and you can bring your asset list from a spreadsheet.